Registration/Random Draw

Bartlett Community Center
Offices & Registration Counter
700 South Bartlett Road
Phone: (630) 540-4800
Fax: (630) 540-4869

Registration Counter Hours:
Monday-Friday: 8:30am-7pm
Saturday: 9am-1pm

Closed Memorial Day, May 26; July 4 & 5

Registration is Easy!
Most programs allow for Mail-In, Fax-In, After Hours Drop-Box inside the south entrance of the Bartlett Community Center), the On-Line Club and Walk-In registrations. Please check the individual programs as to which apply.

Proof of residency is required initially and annually.  We are able to verify residency of those who pay a Village of Bartlett water bill. If you do not pay a Bartlett water bill you are required annually to provide a current utility bill (sorry driver's license cannot be accepted).

REGISTRATION DEADLINES. ..

The Summer Brochure is being delivered to residents homes via the US Postal Service.  If you did not receive your copy by April 23rd please contact your local post office or carrier. 

Early Bird Outdoor Pool Pass Discount ends, 6:30pm, Wednesday, April 30*

Resident Random Draw of summer programs closes, 1pm, Saturday, May 3

Non-rsident registration for summer programs opens, 8:30am, Monday May 5

Fall soccer league registration closes 1pm, Saturday, June 28

Important note about your registration receipts .....Please read your receipt carefully as dates, days, times and locations may have changed since the printing of the brochure.

 

Join The On-Line Club today!

Submit an On-Line Club Application and within days you too can enjoy the convenience of registering On-Line!  
On-Line Member Note ....Grades of School Need Manual Updating.   The system is not able to automatically update grades of school.  Use the convenient "Contact Us" connection and we will gladly update your child's grade within the system.  Please allow two working days.       

Special Accommodations/A.D.  When registering On-Line, it is necessary for you to notify us of your needs.  Please list any medications currently being taken or describe special accommodations needed for successful inclusion into the program(s). A two week notice is required.  Email address: registration@bartlettparks.org

Don't Wait Until the Last Minute To Register.   In most cases activities need to reach their minimum enrollment by the 7th working day prior to its starting date.  Nothing kills an activity quicker than late registration. Registering as early as possible will help insure that the activity of your choice is held.

Mail-In: You may mail your registration form to the Registration Office, 700 S. Bartlett Road, Bartlett, IL 60103-4607. Per the U.S. Postal Service, all mail must clearly display a return address.

Fax-In: You may fax your registration to the Registration Office at (630) 540-4869. American Express, Discover, MasterCard and VISA are accepted. When submitting a registration via the Fax-in, call immediately after verifying that your Fax registration is received.

Walk-In: The Registration Counter is located in the Bartlett Community Center, main floor, 700 South Bartlett Road. Registration hours are Monday through Friday, 8:30 am to 7 pm and Saturday, 9 am to 1 pm.

After Hours Drop Box: Is located inside the south entrance of the Bartlett Community Center. Monday through Friday, 5:30 am to 10 pm and Saturday, 7 am to 6 pm and Sunday 8 am to 6 pm.

If you have not applied for an On-Line Club Membership click-on the “Not an On-Line Club Member? Join Now” hot button to the left.

If you have received your On-Line Club Membership information, click-on the “Already an On-Line Club Member. Sign up for programs now” hot button to the left.

If you are experiencing any On-Line registration problems, please contact us at registration@bartlettparks.org or call (630) 540-4800.

Processing of credit card takes place as received and checks are deposited at that time.

A $25.00 fee is charged for all returned checks.

Do you need a blank registration form?
Simply click on the Registration Form below and print it out. The Bartlett Park District registration process includes a random draw. Please check to see if there is a deadline for being included in a current random draw or if the random draw deadline has passed and registrations are being accepted over-the-counter.

Registration Form

Random Draw

All in-district registrations received prior to the posted Random Draw deadline will be processed in an electronic random draw. On-Line registration will be shut down until the random draw registrations have been processed.

As the majority of the registrations are received two days prior to the deadline, the processing of registrations can take from 2 to 5 days beyond the Random Draw deadline. Once all Random Draw registrations are processed, the computer runs an electronic random draw. Confirmations are printed and compared to the random draw reports then mailed. All in and out of district registrations received after the deadline are entered into the system in the order in which they are received after the random draw deadline.

In-District Resident/Out-of District Distinction

In-District Residents (those who pay taxes to the Bartlett Park District and support the Park District) have first priority in our random draw registration process. If you are unsure if you are paying taxes to the Park District, you may check your property tax bill or we will be glad to check for you. Out-of-District residents pay fees up to one and one-half times the resident fee for most activities and services.

Proof of residency is required. The registration office will verify accuracy and respond to you via e-mail within three business days. Should verification not be available through normal channels, you will be asked to supply a current copy of: utility bill, insurance bill, or major credit card bill.

Household Member Criteria

Family Members Consist of parents and their unmarried children 24 years and under residing at the same address. Proof of family members or residency may be requested.

Some Registration Guidelines:

1. The Registration Form must be filled out completely.

2. Give as many class choices as possible.

3. Only immediate family members may be listed on a registration form.

4. In order to be placed in an activity with a friend, both registrations must be submitted and stapled together. (Not available for on-line registrations and limited to two participants).

5. Sign your waiver. Registrations cannot be processed unless the waiver is signed.

6. Payment must accompany and are processed for all registrations.

7. Until the completion of the Random Draw, it is not possible to perform activity changes, transfers, cancellations or friendship links. Adjustment requests need to be submitted in writing and will be performed as soon as possible once the Random Draw process is completed.

Paid Wait List

If all choices are filled, you will be placed on the Paid Wait List for your first choice, unless you specify otherwise. Please indicate clearly on your registration form if you do not wish to be placed on the Paid Wait List. Those on the Paid Wait List will receive first priority should space become available. If you are not placed in an activity you will automatically be issued a refund after its second meeting.

Registration Confirmations

Confirmations will be mailed to all random draw, on-line, mail-in, and fax registrations. Registrations processed over the counter after the random draw registration will not be mailed a confirmation. Your receipt is your confirmation. If you do not receive a confirmation, it is your responsibility to contact the office prior to the start of all classes you have requested. No refunds or credit will be given for lack of notification.

Insurance

Bartlett Park District does not carry medical, accident, or loss of personal property insurance. Review your personal policies to be certain that you and your family are fully covered.

Waiver and Release Forms

There is an inherent risk in participating in some recreational activities. In order to continue offering a variety of quality Park District programs, our insurance carrier requires that a waiver and release form be signed prior to participation. If a participant is under18 years of age, a parent or guardian must sign. A valid signature is required at the time of registration.

Cancellations and Transfers

The following applies to all general activities, unless specified otherwise: A $6 cancellation fee is charged per program, per person. Mark your Calendars! No refunds or credit can be given for classes missed or forgotten. Cancellation and transfer requests will be processed when received in writing by the Registration Office seven or more working days prior to the start of the program session.

The following applies to youth sport leagues and trips, unless specified otherwise:

A $6 cancellation fee is charged per program, per person. Cancellation requests will be processed when received in writing prior to the specific deadline. Cancellation requests received after the registration deadline will be processed after a replacement is registered.

Cancellation Request Form
Transfer Request Form

Special Accommodations: ADA Compliance

We ask individuals with special needs for inclusion into programs to notify us of their needs at least two weeks in advance. This will allow us time to make sure that proper staffing, equipment, and facilities are in place for a successful and safe program. By informing us early, you are helping us to work toward a smooth inclusion for everyone’s benefit.

Financial Aid

The Bartlett Park District understands that there are families and individuals in need of financial aid. We know that recreation is good for your overall well-being and offer financial aid scholarships for programs that are under the direct leadership of Park District employees. These include: soccer, basketball, dance, and some additional programs. To obtain financial aid complete a Financial Aid Application and attach copies of the documentation listed on the form. All information received is kept confidential. For more information about this opportunity for assistance, please contact Mary Ann Winters (630) 540-4865.

From Your Point of View

The goal of the Bartlett Park District is to provide the community with the finest in parks, programs and services.  Input from our patrons is valuable to us as it helps us to maintain and achieve this goal.

If you would like to submit a suggestion or express your experiences with a staff member, facility or programming, please complete and return this form to us.  A contact person is also listed for your convenience.

Your Point of View Form

Facility Conduct Policy

Our facilities are rated “G” for the General Public to enjoy. To help make a pleasant a safe recreation environment the following facility conduct regulations are enforced:

1. You must be involved in a program or activity to remain in the facility, no loitering.

2. Children under the age of 9 may not be left unsupervised in our facilities.

3. Foul language is prohibited at all times.

4. Show respect to all participants and staff.

5. Show good citizenship by respecting equipment, supplies and the facilities.

6. Be responsible by exercising self-control and refrain from causing bodily harm to other participants and staff.

Facility users who do not conduct themselves in a proper manner, or do not follow the Facility Conduct Policy will be removed from the facility and grounds. Repeated improper conduct will result in loss of facility privileges.

Privacy Policy

The personal and private information collected by the Bartlett Park District from any individual(s) is intended for the sole use of the District, and such information will not be sold or distributed to other persons or agencies without the written permission of the individual(s) providing it, except as required by law. If information is provided to any other person or agency pursuant to any legal requirement, the District will advise the individual(s) of the disclosure.

Photographs and Videos

Photographs and videos are taken to use for promotional purposes. By registering for a program or utilizing a park district facility or park you have granted us permission to use your image for promotional purposes.